Newsletter March 2008

1. GROUP Technologies’ new solutions cause a stir at CeBIT 2008
2. Tipps & Tricks of iQ.Suite for Lotus Domino: Automated management of iQ.Suite Clerk database documents
3. Why does external compliance management make sense?
4. The Exchange/SMTP corner: How to redesign the web page for summary notification requests
5. News about iQ.Suite for Lotus Domino & Microsoft Exchange/SMTP

1. GROUP Technologies` new solutions cause a stir at CeBIT 2008

GROUP`s appearance at this year`s event was a showcase for innovative e-mail solutions. The GROUP stand welcomed over 200 technical experts keen to see for themselves the latest in e-mail management solutions. We saw yet again that customers and potential customers are very keen on achieving integration of e-mail security and e-mail archiving.

With regard to e-mail archiving in particular, solutions that lessen the loads placed on servers and mailboxes and that provide a tamper-proof, complete storage facility are proving most popular. One useful solution that GROUP has come up with is iQ.Suite Find, which offers a speedy and reliable way to retrieve e-mails stored in archives and mailboxes.

Another innovation that grabbed a lot of attention, a confidentiality solution this time, was iQ.Suite WebCrypt. The large number of visitors to the stand were extremely interested in the idea of e-mail encryption without any need for certificates or keys.

For those interested in efficient Domino/Notes management, GROUP was able to present yet another innovation. Potential customers were very impressed with iQ.Suite ClientAdmin’s ability to manage complex Domino/Notes environments centrally and in real time.

Are you interested in our new products but could not make it to CeBIT? Then please give us a call using the following number: +49 (0)721 4901-1188. We will be very pleased to answer your queries.

For more details on our appearance at CeBIT, see the following press release.


2. Tipps & Tricks of iQ.Suite for Lotus Domino: Automated management of iQ.Suite Clerk database documents

Using iQ.Suite Clerk, every user can create, manage and delete their own deputy configuration. Activation and deactivation is also carried out by the users themselves; although deactivation/deletion in particular is often performed only very sporadically. Most users actually create an additional document for every absence. This means that the database keeps on growing, and the performance of the Clerk module becomes increasingly worse, as the validity of every active document has to be checked.

It is therefore vital to keep the number of documents within reasonable limits and to deactivate those documents which have expired. This can really only be resolved in an automated way. A new function in iQ.Suite Clerk 11 and an Action Database Job can assist you with this.

Read here to find out more about automating the management of your Clerk database.

iQ.Suite Clerk is more than just a powerful absence management tool for your company. Together with iQ.Suite Wall, it forms an unbeatable combination that will analyse your e-mails, completely automatically, filter and pre-sort them and then channel them to the right places - whether to the person authorised to process them, the correct archive, the CRM system or the trash bin for spam mail.
Our training programmes can tell you the best way to set up this "dream team" and how to get the two solutions working in harmony. We look forward to seeing you there!


3. Why does external compliance management make sense?

The reasons are complex: The objective is to stop the infringement of legislation by company employees. The best way to do this is prevention, i.e. taking suitable and reasonable protective measures. The basis for this is a variety of laws, directives and rules. The fact that "corporate compliance" was included as a standard of good corporate governance in the German Corporate Governance Code means that account has been taken of this.

In the very recent past, an increasing number of companies in Germany have been receiving unwelcome visits from the tax office or the public prosecutor’s office. There are two painful outcomes of such visits: the fines that have to be paid and, perhaps more serious, the damage inflicted on a company`s image. It is rarely easy to assess reliably the effects of this type of damage, and in the short term the damage is very difficult to offset. How can a company deal with this problem?

The people who make the decisions in a company - COO, CFO, Managing Director, plant manager, departmental managers, etc. - have the following main responsibilities vis-à-vis the company:

Against this background, compliance issues are often regarded as a major "hindrance" and "non-beneficial" when it comes to achieving targets. Yet at the same time, it is important always to know how to handle the consequences of "non-compliance". As the person at the helm of your company, you are not only responsible for the consequences, but in cases of doubt you will also be personally liable. An insurance policy will not cover negligence and therefore does not offer adequate protection. That is why expert advice is indispensable. One more reason to get in touch with us ...


4. The Exchange/SMTP corner: How to redesign the web page for summary notification requests

When users request e-mails from a summary notification, a standard web page is displayed. This web page can be redesigned quickly and easily. You can modify the appearance to fit in with your company guidelines and add things like your company logo.

Find out how speedily you can customise the web page by clicking here.


5. News about iQ.Suite for Lotus Domino & Microsoft Exchange/SMTP

We are delighted to present two new releases for our iQ.Suite solution.

Useful new features in iQ.Suite 11.0.1 for Lotus Domino 6-8:

Updates to iQ.Suite 7.0.1 for Microsoft Exchange 2000/2003 and SMTP:

The new releases are available right now under Downloads.


For further information on the topics of this newsletter, please contact the GROUP at sales@group-technologies.com or your sales partner.

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